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Call for Proposals to Address GBV through Promising Practices: How to develop your application

We are no longer accepting applications for this call for proposals. The deadline for applications was February 8, 2023, at 12:00 p.m. (noon) Pacific time.

3. Stream 1 - Promising Practices: How to develop your application

The first step is to create an account in the Online Application and Intake System (ONAIS). Consult the ONAIS system user guide to find more information on how to create an account. It also explains how to complete, submit, and track an application.

We recommend that you read this section while completing the application. It provides important details on the information and documents we need. We will review your application using these types of criteria:

We have indicated these in the instructions below. We will only consider the information we requested in the application form to assess your proposal.

Before starting an application, we encourage you to take the free online course: Introduction to Gender-based Analysis Plus (GBA Plus). It will help make your project more inclusive.

In this section

Part A: Organization information

The information requested in this section needs to be entered in your organization’s profile in the Online Application and Intake System (ONAIS). We recommend you review this information before you apply to each call for proposals. There are instances where we will request more information. For example, this time we ask that you add information in your answer to the mandate question. Also, you may need to update your contact information.

Legal name

State the legal name of your organization. You can find it on your certificate of incorporation or registration or on a document from the Canada Revenue Agency. If it is an acronym, give the full legal name.

If there is no legal name, state the operating name of your organization. If it is an acronym, state the operating name in full.

Operating name

State the operating or common name of your organization if it is different from the legal name. The operating name is the most used name of your organization. If it is an acronym, state the operating name in full.

Legally constituted

Indicate how your organization was created.

If you selected “created under an Act”, indicate which one (for example, Indian Act, University Act). In some cases, you may also have a certificate. If this is the case, please upload a copy.

If you selected “incorporated”, you must upload a copy of the certificate. The incorporation number is on the certificate.

If you selected “registered”, you must upload a copy of the certificate (“certificat d’attestation” in Quebec). It is issued by the provincial or territorial registrar. The registration number is on the certificate.

Eligibility criteria:

Type

Select your organization’s type.

All applicants under this call for proposals must meet the following criteria:

Eligibility criterion:

Organization scope

Indicate the scope of your organization as it currently appears in your mandate:

Address

Indicate the street address of your organization.

Organizations established in Quebec

The Quebec National Assembly adopted an Act respecting the Ministère du Conseil exécutif (M-30). It sets out conditions for organizations that want to sign an agreement with the federal government. Organizations must ensure compliance with the Act respecting the Ministère du Conseil exécutif (M-30).

If your organization is in Quebec and meets one of the following criteria, it is subject to the Act:

Organizations subject to the Act must get an authorization from the Government of Quebec. Only then can they sign an agreement with the Department. If your project is selected, we will provide you with more information.

If your organization’s street address is in Quebec:

Confidential address

Indicate if the street address of your organization is confidential, such as the address of a shelter.

Telephone and email address

Provide the telephone number and email address of the organization.

Preferred official language of communication

Choose the official language in which you wish to communicate.

Mandate

Indicate your organization’s mandate (maximum of 400 words).

Governance

Explain the type of governance body your organization has in place. Examples include a board of directors, board of trustees, or advisory committee (maximum of 400 words).

Explain how your governance body oversees the work of your organization. Include how often it meets to review its resources, activities, and outcomes.

Describe what changes, if any, there have been to your governing body or senior management in the last two years. Describe the impact of these changes.

Assessment criterion:

Amounts owing

Indicate if your organization owes any amount to the Government of Canada. If so, add the name of the Department or agency, the amount owing, the nature of the debt, and if a payment plan is in place.

Part B: Primary contact information

The primary contact person is who the Department may contact about this application. As such, this person must know the details of the proposed project.

Give the primary contact person's name, title, telephone number, and email.

We will send all correspondence to the primary contact person’s email address.

Part C: Secondary contact information

We will contact the secondary contact person in the absence of the primary contact person. As such, this person must also know the details of the proposed project.

Give the secondary contact person’s name, title, telephone number, and email.

Part D: Project information

How you heard about the CFP

Indicate how you first heard about this call for proposals.

Experience working on GBV issues

Describe your experience working on GBV issues. For example, if you propose a project on human trafficking, you must show your experience in this area (maximum of 400 words).

Eligibility criteria:

Title

Provide a brief and descriptive project title (maximum of 15 words).

Anticipated start date

Indicate the anticipated start date of the project. Projects should start no earlier than summer 2023.

We will not reimburse costs incurred before approval.

Anticipated end date

Indicate the anticipated end date of the project.

Projects must end by March 31, 2026. As such, we will remove the costs of activities continuing after March 31, 2026.

Assessment criterion:

Project reach

Indicate the project reach:

Assessment criterion:

Project type

Indicate the project type:

Assessment criterion:

Success of promising practice (only applies to scaling projects)

Describe how the promising practice you will scale has been successful with at-risk populations. Give specific examples (maximum of 400 words).

Eligibility criterion:

Activity location type

Indicate if most of the activities will take place in a rural or urban area, or both. A rural area is an area outside settlements with 1,000 people or more but with less than 400 people per square kilometre (see Statistics Canada).

Indicate if the majority of activities will take place in a remote area. That is, an area that has infrequent flights, no roads in or out, only has a forestry truck road, or only has road access in winter.

Indicate if most of the activities will take place in a northern area. A northern area is one of the three territories or an area being above the:

This information can be found on the LatLong website.

If there are extra costs due to remoteness, these assessment criteria apply:

Needs to be addressed

Before completing an application, we encourage you to take the free online course: Introduction to Gender-based Analysis Plus (GBA Plus).

GBA Plus is a process used to assess how diverse people may experience policies and programs. The “plus” in GBA Plus acknowledges that GBA goes beyond sex and gender differences. We all have many identity factors that intersect to make us who we are. It also considers many other identity factors, like ethnicity and age.

Describe how this project would meet the needs of specific underserved groups. Also indicate how it will strengthen the GBV sector. Identify gaps in supports and show an understanding of the root causes and systemic barriers that perpetuate GBV. Include any adjustments you made based on your GBA Plus (maximum of 400 words).

Assessment criteria:

Project objectives

Project objectives describe what you will do and how you will track progress and measure success. They should be clear, practical, and describe measurable goals.

Indicate the project objectives (maximum of 400 words):

Assessment criterion:

Population that will benefit from the project

The population that will benefit from the project should align with the call for proposals objective. Recall that priority will be given to projects that will prevent and address GBV experienced by Black or racialized women, immigrant, refugee and newcomer women, women living with disabilities, 2SLGBTQI+ people, or northern communities.

Indicate the gender of the population that will benefit from the project (up to a maximum of two unless “All genders” was selected). A person's gender may differ from the sex assigned to a person at birth. The categories “All genders”, “Men” and “Women” below are considered inclusive of both cisgender and transgender individuals. If the project focusses on benefiting another gender, choose the “Those not listed above” category.

Indicate the age group of the population that will benefit from the project (up to a maximum of two unless “All ages” was selected).

Indicate the identity factors that best describe the population group that will benefit from the project. If there is a primary target audience for your project, please select only one. If the target audience for the project is broad, select those that apply (up to a maximum of three unless “All Canadians” was selected).

If the project focusses on benefiting Indigenous people, indicate whether the majority identifies as First Nations, Inuit, Métis, unaffiliated, or urban Indigenous (up to a maximum of two unless “All Indigenous people” was selected), as applicable. Indicate if the project focusses on benefiting First Nations off reserve, First Nations on reserve, or all First Nations people.

If the project focusses on benefiting individuals who identify as 2SLGBTQI+, indicate which population group it aims to benefit (up to a maximum of five unless “All of the above” was selected). If the population that will benefit from the project is another population, indicate it using the “Other” category (maximum of five words).

If the project focusses on benefiting racialized individuals, indicate which population group it specifically aims to benefit (up to a maximum of two unless “All racialized people” was selected). If the project focusses on benefiting another racialized population, indicate it using the “Other” category (maximum of five words).

Representation

Indicate whether your organization’s leadership reflects the population that will benefit from the project. This includes the governance body or others with the power to make decisions.

We may use this information to prioritize applications that:

People served

Indicate the number of people served each year by your organization. If you represent a network of partners or of members, indicate the total number of people served each year.

Engagement

Describe how you will engage and involve the community affected by the issue or need (Maximum of 350 words).

Engagement refers to a dialogue so that those affected by the issue can influence decisions. They may want to take part in the project in different ways. They may want to provide advice, to help design the project, or work in some activities.

Please refer to the needs to be addressed question for more information on the GBA Plus.

Assessment criteria:

Work plan

The work plan provides information on the key activities and timelines. Organizations often rely on detailed work plans to manage projects. For this application, only include the steps that will help achieve your objectives. Do not include all the steps you will take to manage the project, such as hiring an employee or reporting on your project. If the project is approved, you will need to report on all activities to the Department. Writing reports will be easier if you only include the important activities.

The key activities you propose need to:

Read the Activities section for more information on those we can support.

If your project proposes to develop, put in place, and evaluate a promising practice, it must include:

If your project proposes to scale a promising practice, it must include:

You may include cultural and emotional supports in your activities.

For activities that will take place across Canada, you may include translation or other supports.

Compare the work plan to your budget to ensure you have the resources required to carry out the activities.

Eligibility criteria:

Assessment criteria:

Partners

If your project includes partners, give their organization type as well as the role they will play (maximum of 300 words).

A project partner generally has expertise and an interest in the issue. Although a partner’s role can vary, a project partner is not accountable for the project outcomes.

If your organization has partnered with the organization in the past, describe the role it played.

Project description

We will use your project description as a summary of your proposed project. It should help anyone understand your project. We may use it to identify projects for priority funding. To that end, provide a short description of the key activities and expected results. Include your organization’s name and the project duration in number of months (maximum of 200 words).

Here is a suggested template if your project proposes to develop, put in place, and evaluate a promising practice:

Through this [insert number of months]-month project, [insert organization name] will develop and put in place a [name the promising practice] to strengthen the GBV sector. It will address [name gaps, needs, barriers]. To do so, the project will include [outline key activities only]. An external evaluator will measure and assess the impact of the promising practice. [Insert organization name] will [insert activity] to share information on the promising practice with others so that they may replicate it or expand upon it.

Here is a suggested template if your project proposes to scale a promising practice:

Through this [insert number of months]-month project, [insert organization name] will scale a [name the promising practice] to strengthen the GBV sector. It will scale to [insert to what level or population group you will scale the practice]. It will address [name gaps, needs, barriers]. To do so, the project will include [outline key steps necessary to scale only]. [Insert organization name] will [insert activity] to share information on the promising practice with others so that they may replicate it or expand upon it.

Official-language minority community

An official-language minority community (OLMC) is a francophone population outside of Quebec, or an anglophone population in Quebec. The Treasury Board Secretariat website lists all OLMCs.

Indicate if the project will benefit or involve members of an OLMC. This applies to organizations that work in and around OLMCs. In such cases, it could be important to involve them to have a more inclusive project.

Here are some examples of how your organization can involve OLMCs:

Translation of existing or new documents is not sufficient to benefit or involve an OLMC.

If the project will involve OLMCs, describe how your organization will do it (maximum of 250 words).

Part E – Budget

We will use the information provided in this section to assess the total cost of the project. Also, we will check to ensure that all anticipated sources of funding you indicated would cover the costs. Costs must align with the activities described in the work plan.

Budget

Fill-out the budget. Read the ONAIS system user guide for more information.

Important tips for creating your budget:

Eligible costs are those that are necessary to support the purpose of the project. There are two categories of eligible costs:

Administrative costs can only add up to 20% of the total funding requested from the Department. It is important to list the costs in the proper categories. For example, if you list administrative costs under direct costs, we will need to move these to the right category. This may result in administrative costs that are over 20% of the total funding. In this example, we would have to cut administrative costs to ensure your project respects the 20% maximum.

Include audit costs for projects above $300,000 in your administrative costs. The Department requires the following on an annual basis:

For a project to develop, put in place, and evaluate a promising practice, you can apply for the maximum amounts below. These are total amounts for the whole project:

For a project to scale a successful promising practice in a new location or with a new population, you can apply for the maximum amounts below. These are total amounts for the whole project:

There are often extra costs of living and travelling in northern or remote areas. So, you may apply for an extra 35% for activities in these areas (see question Activity location type for definitions).

If your project extends over more than one fiscal year, you must also break down the costs by fiscal year (2023-2024, 2024-2025, and not later than 2025-2026). Fiscal years start April 1 and end March 31.

Eligibility criterion:

Assessment criteria:

Sources of revenues

The federal government will only fund up to 50% of the total project budget of universities, colleges, and CÉGEPs. They must indicate their contributions to the project. This matched funding can be in cash or in-kind.

Other organizations do not have to include financial or in-kind contributions from other sources. However, if other partners contribute to the project, please complete this section.

A financial contribution is money that covers project costs. It could be from other levels of government, the private sector, or foundations.

An in-kind contribution is an alternative to money. It is a good or service provided instead of cash. For example, if a partner provides a room for a project activity but does not charge you, it is an in-kind contribution. Another example is the time a volunteer spends on your project. Give a reasonable value to in-kind contributions. The Department will not reimburse in-kind sources.

We reserve the right to conduct reference checks with your partners.

Eligibility criterion:

Amount requested from the Department

Indicate the total amount of funding requested of the Department. It cannot exceed the maximum limits by project type. The only exception is for projects that include activities in northern or remote areas.

Assessment criterion:

Part F – Declaration

Only a person with signing authority can sign the application. To sign, enter the name and position of the signatory. By signing the application, the representative confirms that they have:

Then, submit the application.

Eligibility criterion:

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