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Increasing the Capacity of Indigenous Women and 2SLGBTQQIA+ Organizations to address GBV: How to develop your application

We are no longer accepting applications for this call for proposals. The deadline for applications was March 10, 2022, at 12:00 p.m. (noon) Pacific time.

3. How to develop your application

The first step is to create an account in the Online Application and Intake System (ONAIS). Consult the ONAIS system user guide to find more information on how to create an account. It also explains how to complete, submit, and track an application.

We recommend that you read this section while completing the application. It provides important details on the information and documents we need. We will review your application using eligibility and assessment criteria:

We have indicated these in the instructions below.

Before starting an application, we suggest that you complete the free online course: Introduction to Gender-based Analysis Plus (GBA Plus). It will help make your project more inclusive.

On this page

Part A: Organization information

You will enter this information in your organization’s profile in the Online Application and Intake System (ONAIS). Please review the organization’s profile in ONAIS before starting an application. For this call for proposals, we ask that you include specific information in the questions on mandate and governance.

Legal name

State the legal name of your organization. You can find it on your certificate of incorporation or registration or on a document from the Canada Revenue Agency. If it is an acronym, give the full legal name.

If there is no legal name, state the operating name of your organization. If it is an acronym, state the operating name in full.

Operating name

State the operating or common name of your organization if it is different from the legal name. The operating name is the most used name of your organization. If it is an acronym, state the operating name in full.

Legally constituted

Indicate how your organization is legally constituted. If you are applying under the first stream, this is mandatory. It is not required if you are applying to the second stream of up to $25,000.

If your organization was created under an Act, indicate which one (e.g. Indian Act, University Act). Some organizations are created under an Act but also have a certificate of incorporation or registration. If this applies to your organization, you must provide your organization’s certificate.

If your organization is incorporated, you must provide your organization’s certificate of incorporation. It displays your organization’s incorporation number.

If your organization is registered, you must provide your organization’s certificate of registration (“certificat d’attestation” in Quebec). It is issued from the provincial or territorial registrar. It displays your organization’s registration number.

All applicants must be Indigenous not-for-profit organizations.

Eligibility criteria:

Type

Select your organization’s type.

All applicants must be Indigenous not-for-profit organizations in Canada with experience working on GBV issues for Indigenous women, girls or 2SLGBTQQIA+ people. To show this, you must provide your mandate or describe your organization’s experience.

Eligibility criterion: The applicant organization is an Indigenous not-for-profit organization in Canada with experience working on GBV issues for Indigenous women, girls, or 2SLGBTQQIA+ people.

Organization Scope

Indicate the scope of your organization as it currently appears in your mandate:

Assessment criterion: The total amount requested does not exceed the limits for this call for proposals (based on organization scope). Note: Organizations not yet incorporated or registered may only request up to $25,000. They must include becoming incorporated or registered as one of the project activities.

Address

Indicate the street address of your organization.

Organizations established in Quebec

The Quebec National Assembly adopted an Act respecting the Ministère du Conseil exécutif (M-30). This Act outlines conditions for organizations that seek to enter into a contract with the federal government. Organizations must ensure compliance with the Act respecting the Ministère du Conseil exécutif (M-30).

If your organization is in Quebec and meets one of the following criteria, it is subject to the Act:

Organizations subject to the Act are responsible for obtaining authorization before signing an agreement with the Department. If your project is selected, we will provide you with more information.

If your organization’s street address is in Quebec:

Confidential address

Indicate if the street address of your organization is confidential, such as the address of a shelter.

Telephone and email

Indicate the telephone number and email address of the organization.

Preferred official language of communication

Indicate the official language in which you wish to communicate and receive correspondence.

Mandate (role and expertise)

Indicate your organization’s mandate as it appears in the organization’s governing documents and website, if applicable.

Describe the GBV prevention programming that your organization currently offers. Explain how it addresses the root causes of violence against Indigenous women, girls, or 2SLGBTQQIA+ people. (maximum of 400 words).

Eligibility criterion: The applicant organization demonstrates experience working on GBV issues for Indigenous women, girls, or 2SLGBTQQIA+ people.

Governance

Explain the type of governance body your organization has in place, such as a board of directors, board of trustees, advisory committee, or First Nation Chief and Council. (maximum of 400 words)

Explain how your governance body oversees the work of your organization. Include how often it meets to review and report on its financial and human resources and activities and outcomes.

Describe what changes, if any, there have been to your governing body or senior management in the last two years. If applicable, describe how these changes affected the organization.

Assessment criterion: The application shows that the organization can manage and support the project.

Amounts owing

Indicate if your organization owes any amount to the Government of Canada.

If your organization owes an amount, add the name of the Department or agency, the amount owing, the nature of the debt, and if a payment plan is in place.

Part B: Primary contact person information

The primary contact person is who the Department may contact about this application. As such, this person must know the details of the proposed project.

Indicate the name, position title, telephone number, and email of the primary contact person.

All correspondence will be sent to the primary contact person’s email address.

Part C: Secondary contact information

The secondary contact person is who the Department may contact about this application in the absence of the primary contact person. As such, this person must also know the details of the proposed project.

Indicate the name, position title, telephone number, and email of the secondary contact person.

Part D: Project information

Stream

Indicate under which stream you are applying:

Organization sub-type

Indicate if your organization is an:

Priority will be given to Indigenous women’s organizations and Indigenous 2SLGBTQQIA+ organizations.

Title

Indicate a brief and descriptive project title. (maximum of 15 words)

Anticipated start date

Indicate the anticipated start date of the project. Projects should be proposed to start no earlier than summer 2022.

We will not reimburse costs incurred before approval.

Anticipated end date

Indicate the anticipated end date of the project.

Projects must end by March 31, 2026. As such, we will remove the costs of activities continuing after March 31, 2026.

Assessment criterion: The project will end by March 31, 2026, as indicated for this call for proposals.

Project Reach

For this call for proposals, select the same option as your organization’s scope. If you chose “national” for your organization scope, please select “pan-Canadian”.

Activities location type

Indicate if most of the activities will take place in a rural or urban area, or both. A rural area is an area outside settlements with 1,000 or more population but with less than 400 persons per square kilometre (see Statistics Canada).

If most of the activities will be carried out in rural, or in both urban and rural areas, indicate if the majority will take place in a remote area. A remote area is an area that has infrequent flights, no roads in or out, only has a forestry truck road, or only has road access in winter.

If some activities take place in one of the three territories, or in Newfoundland and Labrador, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, or British Columbia, indicate if most of the activities will take place in a northern area. A northern area is one of the three territories or an area being above the:

This information can be found on the LatLong website.

If there are extra costs due to remoteness, these assessment criteria apply:

Needs to be addressed

Before starting an application, please take the free online course: Introduction to Gender-based Analysis Plus (GBA Plus).

GBA Plus is a process used to assess how diverse people may experience policies and programs. The “plus” in GBA Plus shows that GBA goes beyond sex and gender differences. We all have many identity factors that intersect to make us who we are. It also considers many other identity factors like ethnicity and age.

Describe how this project would increase your ability to provide GBV prevention programming for Indigenous women, girls, or 2SLGBTQQIA+ people. Include any considerations resulting from your GBA Plus. (maximum of 400 words)

Assessment criteria:

Project Objectives

The application must show how the project will increase the organization’s ability to prevent or address GBV against Indigenous women, girls, and 2SLGBTQQIA+ people .

Project objectives describe what the organization will do, how it will track progress, and how it will measure success. They should be clear, practical, and describe measurable goals.

Indicate the project objectives (maximum of 400 words):

Assessment criteria: The application demonstrates that the project objectives align with the CFP objective.

Population that will benefit from the project

The population that will benefit from the project should align with the call for proposals objective and with the project.

Indicate the gender of the population that will benefit from the project (up to a maximum of two). A person's gender may differ from the sex assigned to a person at birth. The categories ‘All genders’, ‘Men’ and ‘Women’ below are inclusive of both cisgender and transgender individuals. If the project is focused on benefitting another gender, choose the ‘Those not listed above’ category.

Indicate the age group of the population that will benefit from the project (up to two).

Indicate the identity factors that best describes the population group that will benefit from the project. If there is a primary target audience for your project, please select only one. If the target audience for the project is broad, select those that apply. (up to a maximum of three)

The project must be focused on benefitting Indigenous people. Indicate whether the majority identifies as First Nations, Inuit, Métis, or unaffiliated (up to a maximum of two), as applicable. Indicate whether the majority identifies as urban Indigenous. Indicate if the project is focused on benefitting First Nations off reserve, First Nations on reserve, or all First Nations people.

If the population that will benefit from the project are individuals who identify as 2SLGBTQQIA+, indicate which population group it specifically aims to benefit (up to a maximum of five unless ‘All of the above’ was selected). If the population that will benefit from the project are another 2SLGBTQQIA+ population, indicate it using the ‘Other’ category (maximum of five words).

Representation

Indicate whether your organization’s leadership reflects the population that will benefit from the project. This includes the governance body or others with the power to make decisions.

We may use this information to prioritize applications that:

People served

Indicate the number of people served each year by your organization. If you represent a network of partners, indicate the total number of people served each year.

Engagement

Describe how you will engage and involve the community affected by the issue or need. (Maximum of 350 words)

Engagement refers to a dialogue so that those affected by an issue can influence decisions. They may want to take part in the project in different ways. They may want to provide advice, to help design the project, or work in some activities.

Please refer to the Needs to be addressed question for more information on the GBA Plus.

Assessment criteria

Work plan template

The work plan provides information on the key activities and timelines. Organizations often rely on detailed work plans to manage projects. For this proposal, please only include the key activities with a direct impact on project objectives. Do not include all the steps you will take to administer the project, such as hiring an employee or reporting on your project. If the project is approved, you will need to report on all activities to the Department. Writing reports will be easier if you only include the important activities.

The key activities you propose need to:

Read the Activities section for more information on eligible and ineligible activities.

Compare the work plan to your budget to ensure you have the resources required to carry-out the activities.

If activities could affect the well-being of participants, you could include cultural and emotional supports.

For activities that will take place across Canada you may include translation or other supports.

Eligibility criteria:

Assessment criteria:

Partners

Indicate the project partners, their organization type, and the role they will play in the project, if applicable. (maximum of 300 words)

A project partner generally has expertise and an interest in the issue. Although a partner’s role can vary, a project partner is not accountable for the project outcomes.

If your organization has partnered with the organization in the past, describe the role it played.

Project description

We will use your project description as a summary of your proposed project. Provide a short description of the key activities and expected results. Include your organization’s name and the project duration in number of months. (maximum of 200 words)

Here is a suggested template:

Through this [insert number of months]-month project, [insert organization name] will increase its ability to prevent or address gender-based violence against Indigenous women, girls, or 2SLGBTQQIA+ people. This will be achieved by [outline a few key activities].

Official-language minority community

An official-language minority community (OLMC) is a francophone population outside of Quebec or an anglophone population in Quebec. A list of all OLMCs can be found on the Treasury Board Secretariat website.

Indicate if the project will benefit or involve members of an OLMC. This question applies to organizations that work in and around OLMCs. In such cases, it could be important to involve them to have a more inclusive project.

Here are some examples of how your organization can involve OLMCs:

Translation of existing or new documents is not enough to benefit or involve an OLMC.

If the project will involve OLMCs, describe how your organization will do it. (maximum of 250 words)

Part E – Budget

TWe will use the information provided in this section to assess the total cost of the project. Also, we will check to ensure that all anticipated sources of funding you indicated would cover the costs. Costs must align with the activities described in the work plan.

Budget

Fill-out the budget. Read the ONAIS system user guide for more information.

Only include project costs requested from WAGE in the budget table.

Read the Guidelines on Eligible Expenditures for examples and the level of detail required in the budget. Write clear and detailed descriptions to avoid confusion.

Eligible costs are those that are necessary to support the purpose of the project. There are two categories of eligible costs:

Administrative costs can represent up to 20% of the total funding requested from the Department. It is important to list the costs in the proper categories. For example, if you list administrative costs under direct costs, we will need to move these to the right category. This may result in administrative costs that are over 20% of the total funding. In this example, we would have to cut administrative costs to ensure your project respects the 20% maximum.

All budget costs must be rounded to the nearest dollar.

Stream 1: Projects submitted by Incorporated or registered Indigenous not-for-profit organizations with experience working on GBV issues for Indigenous women, girls or 2SLGBTQQIA+ people.

For these projects, the maximum amounts (total per project) are:

There are often extra costs of living and travelling in northern or remote areas. So, you may apply for an extra 25% for activities in these areas (see question Activity location type for definitions).

Stream 2: Projects submitted by informal Indigenous groups with a GBV prevention mandate or experience in addressing GBV issues for Indigenous women, girls, or 2SLGBTQQIA+ people that are not yet incorporated or registered.

This is an opportunity for these informal groups to apply for up to $25,000 in total. The condition for this funding is that they become incorporated or registered. After, organizations will be able to carry out other activities to increase their capacity, within the limit of $25,000. This funding stream is not eligible for the extra 25% for northern or remote areas.

Provide a brief description and breakdown of costs in each category and indicate the amount requested. If your project extends more than one fiscal year, you must also break down the costs by fiscal year (2022-2023, 2023-2024, 2024-2025, and not later than 2025-2026). Fiscal years start April 1 and end March 31.

Compare your budget with your work plan to ensure that it includes all costs required for each activity. We may remove costs that are not clearly linked to activities. If the Department approves the project, it will only fund the eligible costs and activities directly related to your project.

Sources of revenues

It is not mandatory for projects to have financial or in-kind contributions from other sources. However, if other partners contribute to the project, you must complete this section.

Financial contributions are money sources that cover project costs. These could be other levels of government, the private sector, or foundations.

In-kind contributions are not money sources. They are goods or services provided instead of cash. For example, if a partner provides a room for a project activity but does not charge you, it is an in-kind contribution. Another example is the time a volunteer spends on your project. Give a reasonable value to in-kind contributions. Organizations cannot request reimbursement for in-kind contributions.

We reserve the right to conduct reference checks with your partners.

Amount requested from the Department

The total amount requested from the Department must not exceed the maximum for the organization’s scope.

Eligibility criterion: The application is complete, including the budget.

Assessment criteria:

Part F – Declaration

A person with signing authority for the organization must electronically sign the application. The application will be considered signed electronically when the name and position of the signatory is filled out and the application submitted by the official representative(s) of the organization. By signing the application, the representative confirms that they have:

Eligibility criterion: The application is complete. The application is electronically signed by an official representative of the organization.

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